Job Description

We are seeking a detail-oriented Part-Time Executive & Billing Assistant to support a fast-paced US business. You will assist with invoicing, payment processing, executive administrative tasks, and the maintenance of structured financial documentation.

Key Responsibilities

• Prepare, process, and issue client invoices accurately according to schedules.
• Monitor incoming payments, track outstanding balances, and send polite follow-ups.
• Manage executive calendars, schedule meetings, and handle email correspondence.
• Perform data entry, audit financial records, and update client files in the CRM.
• Generate weekly billing summaries and administrative reports for management.

Candidate Requirements

• Minimum 2 years of experience as an Executive Assistant or Billing Assistant for US clients.
• Strong working knowledge of QuickBooks or similar cloud accounting software.
• Exceptional written and verbal English communication skills.
• High level of organizational skills, accuracy, and attention to detail.

For Every LauLau Professional

• Excellent written and verbal English communication skills.
• Advanced, hands-on experience using AI tools such as ChatGPT, Claude, and Gemini to enhance work performance and productivity.
• A reliable home office setup, including high-speed internet, professional equipment, and a quiet working environment.
• Strong and consistent availability during US business hours.