Job Description

We are seeking an organized, highly efficient Employment Specialist Assistant to support a US-based non-profit dedicated to workforce development. You will handle administrative, research, and documentation tasks to ensure seamless service delivery and audit-ready compliance.

Key Responsibilities

• Research potential employers, job leads, and community business contacts.
• Draft job applications, resumes, and cover letters for Employment Specialist approval.
• Maintain complete, accurate participant files and enter CRM/database records.
• Assist with preparing case notes, progress summaries, and compliance reports.
• Schedule appointments, interviews, and follow-up meetings for the team.
• Answer phones, handle incoming communications, and direct inquiries appropriately.

Candidate Requirements

• Minimum 2 years of experience in administrative support or recruiting with US clients.
• Exceptional written and spoken English communication skills.
• Proficiency in MS Office (Word, Excel, Outlook) and web-based CRM databases.
• Strong organizational skills, attention to detail, and ability to manage daily KPIs.
• Bilingual proficiency in English and Spanish is preferred.

For Every LauLau Professional

• Excellent written and verbal English communication skills.
• Advanced, hands-on experience using AI tools such as ChatGPT, Claude, and Gemini to enhance work performance and productivity.
• A reliable home office setup, including high-speed internet, professional equipment, and a quiet working environment.
• Strong and consistent availability during US business hours.