Job Description

Our client is seeking a proactive Project Coordinator / Administrative Assistant to bring structure, workflow management, and process efficiency to a fast-paced creative team. Beyond traditional administrative duties, you will manage project timelines, coordinate deliverables, anticipate roadblocks, and keep stakeholders aligned without constant supervision. 

Responsibilities:

• Manage projects and deliverables using Notion as the primary project management platform.
• Build, maintain, and optimize Notion databases, templates, dashboards, and workflows to improve team efficiency.
• Track project timelines and ensure deliverables remain on schedule.
• Coordinate with creative and marketing team members to monitor project progress.
• Send timely reminders and follow-ups to ensure deadlines are met.
• Communicate project updates, priorities, and upcoming milestones through clear and professional written communication.
• Identify potential delays, bottlenecks, or resource conflicts and proactively escalate them before they become larger issues.
• Maintain accurate documentation of project status, tasks, and team responsibilities.
• Assist with administrative coordination, meeting preparation, and project documentation.
• Continuously recommend improvements to project workflows and internal processes.
• Help ensure nothing falls through the cracks by maintaining organized systems and consistent follow-through.

Requirements:

• Previous experience in a Project Coordinator, Project Manager, Administrative Assistant, Operations Coordinator, or similar role.
• Advanced experience using Notion, including: Databases, Linked databases, Templates, Workflows, Dashboards, Project tracking systems.
• Experience supporting creative, marketing, branding, design, or content production teams; experience with digital marketing or agency environments is a plus.
• Excellent written English communication skills with strong attention to detail.
• Exceptional organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving skills with the ability to anticipate issues before they impact project timelines.
• Comfortable working independently while collaborating effectively with remote teams.
• Highly dependable with excellent follow-through and accountability.
• Proficient with Google Workspace or Microsoft Office.
• Experience using collaboration tools such as Slack, Google Drive, or similar platforms is an advantage.

Independent Contractor Perks:

• Health Insurance
• Immediate hiring
• Permanent work from home

Note:

• Please click the “Apply” button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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