Job Description

Are you a proactive, high-level professional ready for your next big career move as an Executive Assistant to Business Owner (C-Suite Support)?

Our client is seeking an experienced, trusted partner to master dynamic schedules, streamline stakeholder communications, and drive seamless day-to-day operations. If you thrive on autonomy, sharp attention to detail, and handling confidential matters with total confidence, step into a role where your impact truly counts!

Client Overview:

The company is a professional services organization committed to delivering innovative solutions and exceptional client experiences. They are seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive support to the owner. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and can manage multiple priorities with professionalism and discretion.

Schedule:

London Time, Flexible 40 hours per week (based on client working hours)

Responsibilities:

• Manage and maintain the executive’s calendar, appointments, and travel arrangements.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-up actions.
• Screen and prioritize emails, calls, and correspondence on behalf of the executive.
• Prepare reports, presentations, meeting minutes, and other business documents.
• Handle confidential information with the highest level of professionalism and discretion.
• Track action items and ensure deadlines are met.
• Liaise with clients, partners, and stakeholders in a professional manner.
• Assist with project coordination and administrative tasks as required.
• Conduct research and compile information to support business initiatives and decision-making.
• Anticipate the executive’s needs and proactively solve problems before they arise.
• Support ad hoc administrative and operational tasks as assigned.

Requirements:

• Minimum of 5 years of experience as an Executive Assistant supporting C-level executives, founders, or senior leadership.
• Excellent verbal and written English communication skills.
• Articulate, confident, and professional when interacting with executives, clients, and stakeholders.
• Highly proactive with the ability to work independently and take initiative.
• Exceptional organizational, time management, and multitasking skills.
• Strong attention to detail and excellent problem-solving abilities.
• High level of integrity and ability to maintain strict confidentiality.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Experience using collaboration and productivity tools such as Zoom, Microsoft Teams, Slack, Asana, ClickUp, or similar platforms.
• Demonstrated commitment, reliability, and accountability with a strong work ethic.
• Must be fully available during working hours and able to dedicate full attention to the role.
• Must have a dedicated home office with a reliable internet connection and a quiet, distraction-free workspace.

Qualifications:

• Experience supporting executives in professional services, healthcare, consulting, or corporate environments.
• Experience coordinating international meetings and travel.
• Project coordination or operations support experience is highly desirable.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the “Apply” button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.