Job Description

Tired of the 9-to-5 grind?
Imagine a World without borders, where opportunities are endless. That’s the future of work, and we’re building it at WorkMotion. Our all-in-one HR platform makes it easy to hire and manage global teams, ensuring compliance and streamlining processes. So whether you’re a digital nomad or a remote-first company, we’ve got you covered. Ready to join the future of work?
Let’s build something amazing together. As we value work-life balance, please only apply if you’re based within 2 hours of the Central European Timezone. Our HR Operations Team is looking for detail-oriented, highly organised, adaptable, motivated individual with common sense and sense of urgency to join us as a HR Administrator

Requirements

What you will do:

• Coordinate semi‑automated contract changes, ensuring all amendments are correctly processed and communicated between partners, clients, and talents.
• Handle A1 certificate requests by liaising with partners and updating related fees or documentation on our platform.
• Maintain and monitor time‑off balances on the platform, ensuring stakeholders have accurate and timely updates.
• Support onboarding and lifecycle administration, including collecting data, checking details, and escalating discrepancies when needed.
• Keep records, tasks, and communications organised and updated in our tools (Salesforce, Slack, and Confluence).
• Track and follow up on open cases to ensure nothing falls through the cracks.
• Identify small process gaps or recurring inefficiencies and share improvement suggestions with the team.

What we are looking for

• Fluency in English (written and spoken); additional languages are a plus
• 1–2 years of experience in any administrative, coordination, operations, or customer-facing role (HR or remote environment a plus)
• Structured and process-aware — you work in a way that’s orderly, accountable, and responsive
• Strong time management skills: you’re able to manage follow-ups and maintain momentum across multiple open tasks
• Solid attention to detail — you spot inconsistencies and avoid sending out incorrect or incomplete information
• A calm, helpful, and solution-focused communication style
• Comfortable working in remote environments and using tools like email, Slack, Salesforce, Google Workspace, etc.

Nice to have (but not essential)

• Experience working with multiple stakeholders (internal and external)
• Familiarity with international HR processes (e.g. contract changes, labour documentation)
• Previous remote-first experience
• Early exposure to handling confidential data/documents

Benefits

• Global, remote, and thriving: We’re a global team of talented individuals spread across 26 countries.
• Our WorkFlex program lets you work from anywhere, anytime. Whether it’s a beachside office or a cosy home office, the choice is yours.
• Your well-being is our priority: We know mental health matters, which is why we offer a dedicated Well-Being Day—a full day off just to recharge and relax.
• Get fit and stay active: Whether it’s yoga, weightlifting, or a quick jog—work out on your terms, at a discount with our subsidised gym memberships.
• Learn, grow, and develop: We believe in constant growth. With our Training & Development Allowance, you’ll have all the opportunities you need to keep expanding your skills and knowledge.
• Stay connected: Take part in exciting annual team meetups!
• Diversity is our superpower: We are proud to be an equal opportunity employer, committed to fostering a diverse and inclusive workplace.

-Benefits vary depending on location due to local laws and regulations.

At WorkMotion, we’re proud to be an equal opportunity employer. If you need any accommodations during the recruitment process, just let our Recruitment Team on [email protected]. We’re here to support you every step of the way!