Job Description

We’re looking for a smart, proactive, and emotionally intelligent operator to work directly with our founder. Your mission is to expand and manage the founder’s network of relationships — with clients, partners, and influencers — while keeping communication and follow-ups running seamlessly.

This isn’t a traditional assistant role. It’s a relationship-driven operator position for someone who loves startups, understands people, and can represent a founder with judgment, warmth, and precision.

You must have near-native written English and be able to write naturally, persuasively, and in the founder’s tone across different audiences.

What you’ll do:

• Manage and nurture key relationships — stay in touch with referral sources, clients, and other important contacts; send thank-you notes when needed; and keep interactions tracked in HubSpot.
• Develop partnerships and collaborations — research and engage potential partners (accelerators, communities, SaaS tools, etc.), manage outreach and follow-ups from the founder’s name, and track progress in HubSpot.
• Handle influencer outreach (lightweight) — identify and build relationships with a small group of relevant influencers and coordinate collaborations.
• Maintain organized systems & reporting — keep HubSpot updated and provide concise weekly summaries of progress, new connections, and follow-ups.
• Document systems and processes — record workflows, templates, and communication processes for transparency and consistency across the team.
• Handle core administrative support — manage the founder’s inbox, calendar, and follow-ups to ensure smooth operations and free up time for strategic work.
• Communicate and act on the founder’s behalf — write and correspond in the founder’s tone, protect confidentiality, and represent the company with clarity and professionalism.

Who you are:

• High-EQ communicator. Reads tone intuitively, writes nuanced messages in the founder’s style, and makes others feel genuinely heard and valued.
• Curious networker. Naturally interested in startups, investors, and founders — enjoys connecting dots and learning who’s behind what.
• Organized operator. Keeps track of dozens of relationships, conversations, and follow-ups with flawless attention to detail; never lets things slip.
• Proactive problem-solver. Spots opportunities or issues early and takes initiative to act — doesn’t wait for instructions.
• Mimic ability. Can write and communicate as the founder with precision in tone, judgment, and phrasing.
• Trustworthy & discreet. Handles sensitive information and communications with absolute confidentiality and professionalism.
• Comfortable with ambiguity. Thrives in unstructured environments; builds simple systems to bring order and clarity without being told.
• Fast writer & researcher. Can quickly draft thoughtful outreach, follow-ups, or summaries, and find credible background info within minutes.

What you’ve done (past experience):

• Worked directly with a founder, executive, or investor — in a Chief of Staff, Founder’s Associate, EA, or Partnerships role, managing communication and priorities.
• Experience in startups, venture capital, or tech ecosystems, understanding how founders and operators interact.
• Managed external relationships or partnerships — clients, communities, or influencers — not just internal projects.
• Written professional communication in near-native English on behalf of a company or executive, adapting tone to context and audience.
• Proven ability to stay organized and reliable using tools like HubSpot or similar CRM systems.

What success looks like at 3 months:

• Can draft 90% of outbound communication in the founder’s tone with minimal editing.
• 100% of active referrals, partners, and influencer conversations logged in HubSpot.
• At least 20 net new or reactivated relationship touchpoints initiated per month.
• ≥ 95% of follow-ups completed within 2 business days.
• Inbox, calendar, and follow-ups handled smoothly without reminders for 3+ weeks.
• Weekly summaries delivered consistently with clear highlights and next steps.
• Core workflows and outreach processes documented.

Why this role is special: 
You’ll operate at the intersection of network-building and execution — gaining deep exposure to founders, partners, and high-level collaborations. It’s a rare opportunity to work side-by-side with a founder, shape how a fast-growing startup builds relationships, and see firsthand how great partnerships drive growth and reputation.

What we offer:

• Competitive salary in USD
• Full remote work with flexible working hours
• 28 working days of vacation a year
• 7 days of sick leave
• Perks cafeteria: annual reimbursements for things that matter to us (health, self-development, travelling, home office upgrade, mental wellness, etc.)
• Mental health support program
• Help with maintaining your Ukrainian PE
• Startup culture with open communication