Proposal Coordinator

You are likely someone who has planned multiple team retreats in the past as a freelancer, worked for companies like Cvent, Groups360, Maritz, or a similar company, and/or has vast experience in group hotel sales, during which you built relationships with various hotel properties and brands globally.

Further, you should also have some experience in Customer Success with VC-backed startups, as you will be leading demos via Zoom where you share your screen and work through user requests via Offsite’s admin panel, and/or answer emails from users about various booking requests they’d like to make.

Success Metrics:

• Revenue Impact: Measured by platform fees and commissions generated.
• Efficiency & Support Quality: Speed and accuracy in supporting sales and client success teams (e.g., time-to-response, issue resolution, and user feedback).
• Cost Savings: Value saved for clients through negotiations and vendor partnerships.

What We Are Looking For:

• Exceptional organizational skills and attention to detail.
• Deep experience in hotels and events is a MUST. You need to have existing relationships with multiple hotel portfolios and the ability to know who quickly identify great properties for different event groups.
• Strong interpersonal and communication abilities, both written and verbal.
• Customer-focused mindset with a passion for creating outstanding client experiences.
• Experience in event planning, travel coordination, or hospitality is a plus.
• Negotiation skills and ability to build rapport with vendors.
• Ability to listen critically, adapt quickly, and pay attention to small details. So that we can screen this, when you email us with your interest, please send us a link to your favorite music playlist, in addition to your resume**.**
• Familiarity with HubSpot, live chat tools, Claude, and other project management systems is an advantage.
• Ability to work quickly, independently, and entrepreneurially in a remote environment while managing multiple priorities.

Who You Are

• Strong communicator in all forms (written, verbal, non-verbal, etc.)
• Desire and ability to build longterm relationships with prospects
• Passionate about seeking and reaching your full potential personally and professionally
• Demonstrated accountability and responsibility in all endeavors
• Effectively articulate ideas, thoughts, solutions and strategies to problems encountered
• Growth mindset a must in all affairs, open to coaching and mentorship
• Excited about improving existing processes and suggesting changes to leadership
• Open to vulnerability
• Committed to lifelong learning, and growth
• Self-motivated, self-starter, self-accountable

How To Apply

If you’re excited about crafting unforgettable experiences for teams worldwide and have the skills to excel in this role, we’d love to hear from you.

Apply today through this link with your resume and a cover letter detailing your experience and passion for the role.

Again, this is a contractor rule, with full-time hours, for a period of 3-6 months at the annual salary equivalent of $70k-$80k, depending on experience. After a few months as a contractor, we can look to onboard you full-time with equity, benefits, and more.

Please apply no later than October 24th, for consideration.